Hospitality

The Hospitality Committee provides light food, selected meals and beverages for exhibitors, judges and distinguished guests throughout show setup and judging.  All Hospitality and entertainment expenses are paid by the Host Club.  The Hospitality Committee members serve as hostesses throughout the show and offer assistance whenever possible.  Committee members may also offer to assist participating judges with transportation to local events. 

Guidelines

1. Provide light food and drinks for exhibitors the day before and morning of the show.
2. Extend every consideration and courtesy to the participating judges, such as transportation to local events, coffee and light food before judging and a lunch on site or box lunch following judging.
3. Provide dinner for judges the evening before judging. Include those listed below.  Horticulture Judges only are invited to bring a spouse or guest. 
   • Artistic Judges
   • Student Judges
   • Horticulture Judges and their spouse or guest (consult Host Club Judges' Chairman)
   • Horticulture Classifiers participating in the show
4. Obtain a list of GCV members to be included in events from the GCV Flower Shows Chairman.
5. Work with Host Club Show Co-Chairmen, Printing Chairman and Host Club Judges’ Chairman to complete guest lists and send invitations.
6. Include the following GCV members in show events:
   • GCV President
   • GCV First Vice-President
   • GCV Publicity Chairman
   • GCV Flower Shows Committee Liaison to the Board
   • GCV Flower Shows Chairman
   • GCV Flower Shows Committee Members (only those working the show)
   • GCV Daffodil, Lily or Rose Chairman
   • Others as determined by Host Club Show Co-Chairmen.  
7. Host clubs are not responsible for overnight accommodations for GCV members who assist with a show or for any other classifier or judge.
8. Arrange to have at least two members act as hostesses on the show floor during the hours that the show is open to answer questions. Hostesses should be identifiable and wear nametags.