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Judges Committee

The primary responsibility of the Host Club's Judges Committee is to secure Judges for the show.

Guidelines for GCV Artistic Judges Chairman

  1. Send the names, addresses, and email addresses of Judges and Student Judges to be invited to judge 2-3 months prior to the show. The invitations are not to be issued until the proceeding GCV show has occurred. Example: The Lily Show invitations are not to be issued until the Daffodil Show has occurred. 
  2. Provide the number of required Judges and Student Judges to the Host Club Show Co-Chairmen, along with extra names if they are needed. This number is used by the Host Club's Hospitality Committee. 
  3. Make Judges assignments and provide that information to the Judges. 
  4. Find replacements for Judges in case of last minute emergencies.

Guidelines for GCV Daffodil, Lily or Rose Chairman

Horticulture Judges are chosen from the Daffodil, Lily or Rose sanctioned societies and judge only one GCV show per year.

  1. Send the names, addresses and emails if available and number of Horticulture Judges needed 4-6 months prior to the show.
  2. Provide the number of required Judges to the Host Cub’s Show Co-Chairmen, along with extra names if they are needed. This number is used by the Host Club's Hospitality Committee. 
  3. Make the Judges assignments and provide that information to the Judges. 
  4. Find replacements for Judges in case of last minute emergencies.

Guidelines for Host Club’s Judges Chairman

  1. After receiving the list of Judges, email the required number (automatic response request is helpful) with a deadline for acceptance. If the deadline is not met, continue down the Judges list until the appropriate number is reached.
  2. When the final list is secured, email the names back to the GCV Artistic Judges Chairman and the GCV Daffodil Lily or Rose Chairman.
  3. Send a letter to the Judges 4-6 weeks prior to the show. Thank the Judges for agreeing to judge and provide pertinent information such as lodging with reservation phone # or reservation web site, the time and location of Judges meetings, planned hospitality and a show schedule.
  4. Provide separate space for Horticulture and Artistic Judges’ meetings.
  5. Ensure that there is proper hospitality. Provide coffee and small pastries the morning of the show and a box lunch after judging.
  6. A dinner honoring the Judges the night before judging has been the tradition of GCV.
  7. Provide name tags for the Judges dinner party as well as for the day of judging.
  8. Immediately following the show, send  thank you notes of appreciation to each Judge.